Convergence Portal User’s Agreement

Security Statement

The Convergence Portal is a federal government information system. It is intended for use only by individuals participating in the preparation of applications for funding from the New Frontiers in Research Fund in the administration of grants, and in the merit review of applications. This funding opportunity is a tri-agency initiative of the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC) and the Social Sciences and Humanities Research Council (SSHRC). The Tri-agency Institutional Program Secretariat (TIPS), which is housed at SSHRC, is responsible for the day-to-day administration.

System activity is monitored. In the event of inappropriate use of the system, TIPS reserves the right to take appropriate action, including, but not limited to, removing an individual’s access to the system, reporting the matter to the security and ATIP offices for follow-up, or taking legal recourse, as appropriate. If at any time TIPS becomes aware of possible fraud or other unlawful acts, the appropriate authorities will be notified.

All information that you enter in this electronic system will be protected in accordance with federal laws and policies, and managed in accordance to SSHRC’s retention and disposition schedules. The system will be password-protected and your account will be accessible only to you. Your data will be transmitted to TIPS in an encrypted file format and stored in a database on a secure server at TIPS’s national office.

Use and Disclosure of Personal Information

Legal authority to collect personal information:

The information you provide in the self-identification section is collected under the respective authority of either the CIHR Act, NSERC Act or SSHRC Act. All personal information provided to TIPS is collected, used, disclosed, and safeguarded in accordance with the Privacy Act, the Access to Information Act, and relevant Treasury Board policies.

Purposes for Collection, Use, and Disclosure of Personal Information:

TIPS is strongly committed to the protection of all personal information collected and used in the operation and management of its activities. Personal information provided through the Convergence Portal is used primarily to submit applications for merit review and to administer and monitor awards. Proposals are shared in confidence with expert external assessors and with review committees, as applicable. TIPS ensures that this information is collected, shared, stored, and disclosed in a secure manner, as per Treasury Board policies. Proposals and related documentation may be shared with relevant officials from another organization that has entered into a formal funding agreement with TIPS. The information and data provided will be used to generate aggregated data on the funding opportunity, report to the government and governance bodies as applicable on the funding opportunity’s investments, provide input for decision-making about program policies and procedures, as well as for program evaluations.

Further details on the collection, use, disposition and disclosure of personal information is described in SSHRC’s Info Source the NSERC’s Info Source, and CIHR’s Info Source and in the relevant program literature. SSHRC’s Collection, Use and Disclosure of Personal Information page provides further information on SSHRC’s privacy practices, including its Statement of Privacy Principles.

Personal information is disposed of in accordance with the relevant Disposition Schedule Authority.

Consequences of not providing personal information:

As personal information is necessary to administer the application and review process, failure to provide required personal information will result in TIPS not accepting the application.

Protection of - and right of access to - personal information:

Under the Privacy Act, individuals have the right to the protection of - and access to - the records held by the Agencies that hold their personal information. Additional details concerning use, protection, disposition and disclosure of your personal information can be found on SSHRC’s ATIP page.

Updating/correction of personal information:

If you would like to request a correction to your personal information, please send a Record Correction Request Form or an email to SSHRC’s ATIP Coordinator ( with the corrections.

Right of Complaint:

Individuals have the right to file a complaint with the Privacy Commissioner of Canada if they believe that their personal information has been mishandled.