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Privacy Notice Statement
The information you provide through the Convergence portal is collected under the respective authority of the Canadian Institutes of Health Research (CIHR) Act, the Natural Sciences and Engineering Research Council (NSERC) Act, or the Social Sciences and Humanities Research Council (SSHRC) Act. All personal information provided to the Agencies is collected, used, disclosed, and retained in accordance with the Privacy Act.
Personal information provided through the Convergence Portal is used primarily to establish person profiles, submit applications for merit review and to administer and monitor awards. Applications are shared in confidence with expert external assessors and with review committees, as applicable. Applications and related documentation may be shared with relevant officials from another organization that has entered into a formal funding agreement with CIHR, NSERC, or SSHRC. Personal information may also be used to identify and select prospective reviewers of applications submitted to the agencies; and establish and maintain a pool of potential merit review experts and committee members.
The information and data provided will be used to generate aggregated data on the funding opportunity, report to the government and governance bodies as applicable on the funding opportunity’s investments, provide input for decision-making about program policies and procedures, as well as for program evaluations. Users of the Convergence portal may connect their profile on Convergence with their ORCID account and import information from their ORCID record into their Convergence profile or CV. The imported information will be stored in Convergence and used in accordance with this Privacy Notice Statement. Connecting your Convergence account to ORCID is voluntary and the connection between ORCID and Convergence can be removed at any time by selecting the “Disconnect from ORCID” button. Please see ORCID’s privacy policy for further information.
Further details on the collection, use, disposition and disclosure of personal information is described in SSHRC’s Info Source, the NSERC’s Info Source, and CIHR’s Info Source and in the relevant program literature. SSHRC’s Collection, Use and Disclosure of Personal Information page provides further information on SSHRC’s privacy practices, including its Statement of Privacy Principles.
As personal information is necessary to administer the application and review process, failure to provide required personal information will result in CIHR, NSERC, or SSHRC not accepting the application.
Under the Privacy Act, individuals have the right to the protection of - and access to - the records held by the Agencies that hold their personal information as described under respective Info Source Chapters for CIHR, NSERC and SSHRC. Instructions for obtaining your personal information is outlined in the following government publication Make an access to information or personal information request.
In addition to protecting your personal information, the Privacy Act gives you the right to request correction of your personal information. If you would like to request a correction to your personal information, please send a Record Correction Request Form or an email with corrections to CIHR’s ATIP Coordinator (ATIPCoordinator@cihr-irsc.gc.ca), NSERC’s ATIP Coordinator (ATIP-AIPRP@nserc-crsng.gc.ca), or SSHRC’s ATIP Coordinator (ATIP-AIPRP@sshrc-crsh.gc.ca) with the corrections.
If you believe your personal information has been mishandled or have concerns about the Agencies’ privacy practices, you have the right to file a complaint with the Office of the Privacy Commissioner of Canada.
Additional details concerning the Tri-Agencies use, protection and disclosure of your personal information can be found on the CIHR ATIP page, the NSERC ATIP page and the SSHRC ATIP pages.
